Are you feeling dissatisfied with your current cleaning service?
Do you wish you could terminate your agreement and find a better solution?
If this sounds familiar, you probably have some concerns and questions. What if the next company performs even worse? Is there any way to improve the current situation? What steps should you take to let your current company go and hire a new one?
You're not alone in facing these issues. Here are four steps to smoothly transition from your current cleaning company to a new one.
Step 1: Examine Your Existing Contract
Start by carefully reviewing the contract you have with your cleaning company. Check if there is a specified contract term and note when it expires. Understand the conditions for cancellation.
Knowing these details will help you understand your options. You'll be better prepared to plan your next steps, knowing how quickly you can make a change and what procedures you need to follow.
Step 2: Communicate with Your Current Cleaning Service
If you're set on changing providers, you might skip this step. However, if there's a chance the current company can improve, it's worth having a serious conversation about your dissatisfaction and your expectations going forward.
This doesn't stop you from looking for new vendors, but it might improve the situation temporarily if you can't find a suitable replacement right away.
Step 3: Request Proposals from New Cleaning Companies
Start gathering quotes from potential new cleaning services. Clearly define your expectations and provide a comprehensive scope of work to the vendors you invite to bid.
Ensure that the companies you're considering have experience with facilities similar to yours and are willing to provide references. Ask about the number of man-hours they plan to offer so you can make accurate comparisons between bids.
After reviewing the proposals and selecting a new contractor, ask them to be ready to start early in case your current company stops service prematurely.
Step 4: Notify Your Current Cleaning Company
Most janitorial contracts require a 30-day notice for cancellation, though some may require more time. Coordinate your cancellation notice with the start date of your new company to avoid service interruptions. Ideally, arrange for the new company to be ready to step in immediately if the current provider ends services earlier than expected.
By following these steps, you can ensure a smooth transition to a new cleaning service, minimizing disruptions and maintaining a clean and pleasant work environment.
